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Word docs go from 28k to 1000+k - Mac Applications & Software

what's up with this? i suspect it's a topic that's been covered before, but a quick look didn't yield anything... why is it that after i save and resave a few different edits of a single page doent, it grow from next to nothing to huge? i noticed this as i prepared to email said doc to a friend. the solution was simply to create a new doc and cut and paste in my completed draft... and boom, back to a simple small doent. can i change some setting to make this doc bloat stop? tia...

  1. #1

    Default Word docs go from 28k to 1000+k

    what's up with this? i suspect it's a topic that's been covered
    before, but a quick look didn't yield anything...

    why is it that after i save and resave a few different edits of a
    single page doent, it grow from next to nothing to huge? i noticed
    this as i prepared to email said doc to a friend. the solution was
    simply to create a new doc and cut and paste in my completed draft...
    and boom, back to a simple small doent.

    can i change some setting to make this doc bloat stop?

    tia
    jeff Guest

  2. #2

    Default Re: Word docs go from 28k to 1000+k



    jeff in la wrote: 

    When you edit a Word file, Word in essence saves all your keystrokes (if
    you've ever had your Mac crash mid-edit, then been able to restore the
    file you were working on, you'd see the doc as of your last save, then
    all the changes reappearing one by one till the last one to get into
    Word's buffer). So, your files get bigger and bigger.

    The easy way to fix this is to do a "Save as...". You can even give it
    the same name, replacing your previous version. In "saving as...", Word
    cleans up the file, leaving only the final appearance.

    By the way, for your one-page file to have grown from 28K to 1000, you
    must have been doing an extraordinary amount of editing. Have you added
    any images? A large image scaled down in your page still takes up its
    original quota of Kb. If this is what happened, you should use a
    graphics program (e.g., Graphic Converter) to resize your picture before
    inserting it into Word.
    --
    Dr. Susan Kayser SDSS at FermiLab

    Susan Guest

  3. #3

    Default Re: Word docs go from 28k to 1000+k

    jeff in la <net> wrote:
     
    Don't know which version of Word you're using, but in early versions, in
    Preferences, there is an option to Allow Fast Saves. If this is enabled,
    every save is added (bloatingly) to the doent (and you have to trust
    Word to disentangle them in the event of a crash).

    If Allow Fast Saves is _not_ enabled then every Save overwrites the
    existing file to the current version.

    If you have Word set up to Save after a set time, or if you're in the
    habit of Saving then realising you shouldn't have done - Always Make
    Backups will save a copy of the before-Save doent (but over writing
    it one step behind the Save doent, if you see what I mean).
    Michael Guest

  4. #4

    Default Re: Word docs go from 28k to 1000+k

    jeff in la <net> wrote:
     

    Several things can be going on here. Turn off the Fast Saves option, as
    another answer mentioned. Turn off Autorecover too. And finally, make
    sure you have not turned on Track Changes, which saves all successive
    versions of your doent into a single doent. m.

    --
    matt neuburg, phd = com, http://www.tidbits.com/matt/
    Read TidBITS! It's free and smart. http://www.tidbits.com
    matt Guest

  5. #5

    Default Re: Word docs go from 28k to 1000+k

    >what's up with this? i suspect it's a topic that's been covered 

    You have "Allow fast saves" chosen in the preferences.

    When you save a Word file with "fast saves" on, Word leaves the original file
    alone, and adds to it all the corrections you've made. It essentially keeps an
    ongoing record of every version of the file and every change you've made to the
    file since the dawn of Time. Edit a paragraph three times, doing a save after
    each edit, and *all three versions of the paragraph* are saved in the file.

    If you turn off Fast Saves, it rewrites the file when you save it, discarding
    previous edits.

    Using Save As does the same thing.

    Hope that helps...

    --
    Rude T-shirts for a rude age: http://www.villaintees.com
    Art, literature, shareware, polyamory, kink, and more:
    http://www.xeromag.com/franklin.html

    Tacit Guest

  6. #6

    Default Re: Word docs go from 28k to 1000+k


    thanks everyone!
    jeff Guest

  7. #7

    Default Re: Word docs go from 28k to 1000+k

    In article <011020031132169668%net>,
    jeff in la <net> wrote:
     

    You probably need to disable Fast Save in one of the million Word
    panels. Otherwise, Word retains all your changes and the file will grow
    and grow and grow.

    --MP

    --
    ****************
    Preorder Lord of the Ring DVDs and videos.
    http://www.inklingbooks.com/
    ****************
    MP Guest

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